Job Description

To ensure smooth functioning of the GM Works Office by managing administrative coordination, documentation, communication flow, and timely execution of office-related matters.

Job Description

In this role, you will be responsible for:

Arranging meetings and ensuring availability of required materials, facilities, and participants.
Preparing and circulating minutes of meetings in a timely manner.
Drafting official letters, correspondence, and communications with relevant stakeholders.
Monitoring daily, weekly, fortnightly, and monthly reports submitted to the GM Office and initiating follow-ups as directed.
Maintaining domestic and industrial water records along with complete correspondence with government departments.
Handling incoming calls for the Director & GM Office, screening calls, and recording messages when required.
Coordinating with the Admin Department for submission and processing of medical bills and monthly reporting to senior management.
Preparing departments for internal audits and ensuring submission of clearance/discrepancy reports the next working day after audit completion.
Receiving guests and visitors, determining purpose of visit, and arranging meetings with concerned personnel when needed.
Managing travel, accommodation, and logistics for GM Works and official guests.
Coordinating with Head Office and all project/works sites on behalf of GM Works.
Ensuring timely submission of monthly summaries, including incident reports by the 5th of each month.
Performing any additional tasks assigned by GM Works management.

Qualification & Experience

Bachelor’s or Master’s degree
2 to 4 years of relevant experience in a similar administrative/secretarial role

Skills & Requirements

Excellent verbal and written communication skills
Strong interpersonal and coordination abilities
Effective time management with the ability to meet strict deadlines
Strong analytical and problem-solving skills
Proficiency in MS Office (Word, Excel, PowerPoint) and Outlook

🔎 Source: Official Careers Portal
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